1. Who does this privacy statement apply to?

1.1 This Privacy Statement applies to Absoluteyou BV (Onledebeekstraat 15, 8800 Roeselare - BE 0727.460.507), hereinafter referred to as “Absolute You,” “we,” “us,” or “our company.”

1.2 We make every effort to protect and process personal data entrusted to us in a correct and transparent manner, in particular in accordance with applicable law and, in particular, the General Data Protection Regulation 2016/679 of April 27, 2016 (“GDPR”).

1.3 Please follow the links below for additional information. Where relevant, we have made a distinction between:

• I am a website visitor
• I am (a contact person of) a supplier, a customer, a potential customer, or any other person whose personal data is processed
• I am a job applicant (including registered employees)

2. What does this privacy statement cover?

2.1 Through this Privacy Statement, we wish to inform you about how and why we process your personal data as a data controller when we carry out our activities, when you use our website and the forms or applications offered on it, or when you apply for vacancies via our website, to whom we pass on this information, what your rights are, and who you can contact for more information or questions.

2.2 When we refer to “the website,” we mean the web pages that start with the following URL: absoluteyou.be. 

2.3 The website may contain links to other websites. Although we try to only provide links to websites that share our high standards of data protection, we are not responsible for the content and data protection policies of these websites. This Privacy Statement only applies to data collected by us.  

When you click on links on the website, we strongly recommend that you first read the privacy statements on the websites concerned before disclosing any personal data.
Please note that when you visit our pages on Facebook or LinkedIn, whether or not via the shortcut on our website, cookies are processed by Facebook or LinkedIn. This allows us to obtain more information—in a completely anonymous manner—about the audience that visits our social media pages. For more information about why and how personal data is processed in this context, please refer to the Privacy Policy and Cookie Policy on the websites of these platforms.

• Facebook Cookie Policy: https://www.facebook.com/policies/cookies/
• Facebook privacy policy: https://www.facebook.com/about/privacy/
• LinkedIn Cookie Policy: https://www.linkedin.com/legal/cookie-policy
• LinkedIn Privacy Policy: https://www.linkedin.com/legal/privacy-policy?banner=accept).

3. For what purposes do we process personal data?  

3.1 I am a website visitor.

We only process your personal data for legitimate business purposes. These purposes include, but are not limited to:

• the proper organization of our services;
• handling questions, requests, and complaints sent to general contact addresses or via online forms;
• the provision of online services (e.g. creating an account to apply online for job vacancies on the website);
• collecting statistics on the use of the website;
• improving the performance and appearance of the website.

3.2 I am (a contact person for) a supplier, customer, potential customer, or any other person whose personal data is processed. 

We only process your personal data for legitimate business purposes. These purposes include, but are not limited to:

• complying with our legal obligations
• customer and supplier management;
• management of other business contacts;
• management of orders and deliveries;
• invoicing and accounting;
• providing information about our company, services, and activities;
• the proper organization of our services and activities;
• direct marketing;
• advertising purposes;
• handling questions, requests, and complaints;
• dispute management;
• public relations;
• statistics and market research;
• access control;
• security.

3.3 I am an applicant (including registered employees)

3.3.1 The purpose for which your personal data is processed is to register your application for a vacancy published on our website. If your application leads to the start of a selection procedure, we will process your personal data for the creation and/or refinement of your profile, which means that we will process all necessary data required to assess your application with a view to possible recruitment and employment. This assessment may also include an assessment by an external party.

3.3.2 You can also create an account via our website so that your personal data is automatically filled in each time you log in and consult your schedule or apply for vacancies on our website. In this way, we try to make it easier for you to consult your schedule or application, and you avoid having to fill in your personal information again and again.

3.3.4 In the event of a positive assessment and decision to recruit you, we will also use your personal data to prepare the employment contract. 

4. The legal grounds for the processing of personal data

4.1 I am a website visitor

4.1.1 When you contact us via the online contact form, your personal data will in principle be processed for the purpose of representing our legitimate interests (namely the interest in handling your questions, requests, and complaints in the best possible way).

In this context, we will always determine on a case-by-case basis whether our interests outweigh your interests, fundamental rights, and freedoms. If you would like more information about this, please feel free to contact us.  

4.1.2 We will always ask for your explicit consent before sending you our newsletters. 

4.2 I am a contact person (contact persons) of a supplier, a customer, a potential customer, or any other person whose personal data is processed in the context of business activities.

4.2.1 We process your personal data for the purposes mentioned above:
•    with a view to concluding and executing agreements concluded with you;
to comply with our legal obligations;
• in the context of the legitimate interests of our company and/or a third party, such as (but not limited to) the smooth running of our business activities, customer and supplier management, etc. In this context, we will always determine on a case-by-case basis whether our interests outweigh your interests, fundamental rights, and freedoms.

4.2.2 If we are legally required to obtain your free, informed, specific, and unambiguous consent to process your personal data for certain purposes (e.g., specific direct marketing or market research activities), we will only process your data for these purposes when we have received such consent from you.

4.3  I am a job applicant (including registered employees)

4.3.1 The processing of your personal data is necessary to allow you to use the website and planning services, as well as to take measures prior to entering into an employment contract, and it is in our legitimate interest, i.e. the interest in assessing you before making you an offer of employment, which we believe is also in your interest (or in any case does not outweigh our interest). Keeping your data for a specific period of time in order to contact you in the event of future opportunities is also in our legitimate interest. 

5. What are your rights? 

5.1 You have various rights with regard to the personal data we process about you. In particular, you have the right to:

• access your personal data and request a copy of it, insofar as this does not affect the rights and freedoms of others
• request that your personal data be updated or corrected if you believe it to be inaccurate or incomplete;
• to request the deletion of your personal data, or to restrict the way in which we use this data, if you believe that we no longer have a legitimate basis for processing it;
• withdraw your consent to the processing of your personal data (insofar as the processing is based on your consent)
• receive your personal data in a structured, commonly used, and machine-readable format and transfer it to another party (insofar as the processing is based on consent or the performance of a contract), and insofar as this does not adversely affect the rights and freedoms of others
• object to the processing of personal data for which we use legitimate interests as the legal basis, in which case we will cease processing unless we have compelling legitimate grounds for the processing

You also have the right to object at any time to the processing of your personal data for direct marketing purposes. If you no longer wish to receive direct marketing from us, you can contact us (see below) or click on the unsubscribe button in any of those communications. In that case, your personal data will no longer be processed for such purposes. 
5.2 In order to exercise the above rights, you can send us a request indicating the right you wish to exercise by sending an email to payroll@absoluteyou.be.

You can also use this email address if you wish to lodge a complaint regarding the processing of your personal data.

5.3 If you are dissatisfied with the way we handle your personal data, you have the right to lodge a complaint with the Data Protection Authority (in Belgium: Drukpersstraat 35, 1000 Brussels, tel +32 (0)2 274 48 00, email contact@apd-gba.be).

6. How do we obtain your personal data? 

6.1 I am a website visitor.

6.1.1 We may obtain personal data about you when you use this website and the applications offered on it. This may be the case, for example, when you fill in the contact form on the website. 

6.1.2 This website may also use cookies to collect statistics about visits to these websites in order to improve performance and appearance. For more information about the cookies we use and how you can control them, please refer to the cookie section.

6.2 I am a contact person (contact persons) of a supplier, a customer, a potential customer, or any other person whose personal data is processed in the context of business activities.

6.2.1 We may obtain personal data about you in the course of our activities.

6.2.2 We may obtain such personal data because you provide it to us (e.g., by contacting us, filling out online forms, etc.), because others provide it to us (e.g., your employer or third-party service providers we use in the course of our activities), or because it is publicly available (such as appointment as a director of a company). We may also obtain personal data about you through the way you communicate with us. 

6.2.3 When we obtain your personal data from other parties, we make reasonable efforts to conclude contractual clauses with these parties that oblige them to comply with the relevant data protection rules. This may include, among other things, providing you with all necessary information or, if necessary, obtaining your consent to process the personal data as described in this Privacy Statement.

6.3 I am a job applicant (including registered employees)

6.3.1 We obtain your personal data because you provide it to us.

7. What personal data do we collect?

7.1 I am a website visitor.

7.1.1 The main personal data we collect via this website relates to the following specific services: 

• Contact form

       You can contact us via the website if you are interested in a specific vacancy, if you wish to use the services of Absolute You, or to obtain more information, ask questions, or receive advice. In the context of this contact form, we process the following data: your name, email address, telephone number, subject, and message.

• Newsletters

       You can enter your email address on this website to receive our newsletters and stay informed about job vacancies and news and updates that match your professional interests. You can unsubscribe at any time by clicking on the unsubscribe button in the newsletters. We will always ask for your explicit consent before sending newsletters. 

7.1.2 This website may also use cookies to collect statistics about visits to the website in order to improve its performance and appearance. For more information about the cookies we use and how you can control them, please refer to the cookie section.

7.2 I am a contact person (contact persons) of a supplier, a customer, a potential customer, or any other person whose personal data is processed in the context of business activities.

7.2.1 The personal data we collect or obtain may include, among other things:

• identification details (e.g., name, address (home/work), email address (home/work), phone number, country of residence, etc.);
• electronic identification data (e.g., IP addresses, browser type, cookie identifiers, etc.);
• personal characteristics (e.g., age, gender, date of birth, nationality, language, etc.);
• financial data (e.g., bank account number, etc.);
• employment and education details (e.g., the organization you work for, your job title, current responsibilities, projects, qualifications, training, work schedule, ...);
• information about the services you use;
• information about how you interact with us and other similar information. 

7.3 I am an applicant (including registered employees)

7.3.1. The personal data we collect or obtain through the website includes:

• Application form

       You can apply for specific vacancies via the application form on the website. In this context, we process the following data: first name, last name, email address, and telephone number. 

• Registration as an employee

       You can create an account as an employee via our website. In this context, we process your login details (email address and password) and the following personal information: first name, last name, national registration number, date and place of birth, country of birth, language, account number, driver's license, transportation, employee type, email, address, nationality, marital status, dependents, telephone number, and emergency contact details.  

• Registration as an employer

       You can create an account as an employer via our website. In this context, we process your login details (email address and password) and the following personal information: first name, last name, VAT number, telephone number, sector, region, and salesperson.

As part of our recruitment and selection procedure, the processing of personal data may also include:

• personal details (place and date of birth, nationality, gender, hobbies and interests, etc.);
• your photo, if you voluntarily provide it to us;
• information relating to your professional experience (profile, information about former employers, termination of previous employment and work performed, special projects, etc.), including a reference check if you have provided references in your CV;
• information relating to your education (diplomas, certificates, internships, special training, etc.);
• language skills;
• if applicable, whether or not you have a work and/or residence permit for the European Economic Area (EEA);
• any other personal data you provide to us in your application, in your resume or cover letter, in connection with the performance of the job;
• digital assessment via the internet (presence on social media), to the extent that this presence is public to us;
• Where applicable, personal data relating to your health in accordance with the General Data Protection Regulation (GDPR) 2016/679 of the European Parliament and of the Council of April 27, 2016.
• Where applicable, the personal data contained in your criminal record extract, provided that this is done in accordance with the General Data Protection Regulation (GDPR) 2016/679 of the European Parliament and of the Council of April 27, 2016.
• all other personal data (other than those mentioned above) that must be processed by law.

You are not obliged to provide us with this information. However, the more complete the application form is, the faster the right match can be found.
 

8. To whom can we pass on your personal data? 
 
8.1 We may pass on your personal data to affiliated companies and our subsidiaries, or to third parties who provide services to us and who reasonably need access to this data in order to achieve one or more of the above-mentioned purposes. This may include the following third parties:

• our clients;
• assessment centers;
• external service providers and subcontractors we use for various business and technical services;
• ICT service providers;
• law enforcement and government agencies in accordance with applicable law;
• external professional advisors (e.g., lawyers, accountants, or consultants to the company).

If our company enters into a joint venture with, is sold to, or merges with another company, your information may be transferred to our new business partners or owners.

A list of these third parties with whom we collaborate is available upon simple written request.

8.2 We do not transfer your personal data to recipients located in countries outside the European Economic Area (EEA) whose legislation does not offer the same level of data protection.

9. What cookies do we use and how can you manage them? 

9.1 This website uses cookies. 
Cookies are small text files that are stored by your browser on your computer or mobile device when you visit this website.

They are used to give you a good browsing experience and allow us to improve this website. With your consent, they can also be used to personalize the content of this website based on your previous browsing behavior and to collect statistics to improve this website. You can find more information about cookies on the following website: the following website: www.allaboutcookies.org.

9.2 Types of Cookies
During a visit to our website, the following types of cookies may be placed on your computer's hard drive: 

• Functional cookies

       These cookies are used to make the website more user-friendly by storing certain user preferences. For example, to remember your login and password details                  so that you do not have to log in every time, to save your language preference, and to retain other specific preferences. 

• Cookies for website analysis

        Absolute You uses Google Analytics, a web analytics service provided by Alphabet (“Google”). Google Analytics uses cookies to help Absolute You analyze how users use the website. The information generated by the cookie about your use of the website (including your IP address) is transmitted to and stored by Google on servers in the United States. Google uses this information to evaluate your use of the website, to compile reports on website activity for Absolute You, and to provide other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.

• Other cookies

This website may contain media files from third-party websites such as Youtube.com. When playing these media files, cookies may be placed by these third parties.         This website also offers the option to share certain information via social networks such as Facebook.com or LinkedIn.com. When using this functionality, these social networks may place cookies on your computer to keep track of what information has been shared. For more information about why and how personal data is processed in this context, please refer to the Privacy Policy and Cookie Policy on the websites of these platforms (cookie policy

Facebook: https://www.facebook.com/policies/cookies/ - Privacy Policy

Facebook: https://www.facebook.com/about/privacy/ - Cookie Policy

LinkedIn: https://www.linkedin.com/legal/cookie-policy - Privacy Policy

LinkedIn: https://www.linkedin.com/legal/privacy-policy?banner=accept - Privacy Policy

YouTube/Google: https://policies.google.com/privacy?hl=nl&gl=en).

9.3 Managing and blocking cookies
You can set your internet browser to warn you when a cookie is placed. You can also block cookies completely. However, this may prevent you from using all parts of the website. For more information about adjusting your browser's cookie settings, please refer to the links below:

   > Cookie settings in Google Chrome 
   > Cookie settings in Microsoft Internet Explorer
   > Cookie settings in Microsoft Edge
   > Cookie settings in Firefox
   > Cookie settings in Apple Safari
 

10. Is your personal data protected? 
 
10.1 We take strict technical and organizational (security) measures to protect your personal data both online and offline from access by unauthorized persons, unlawful processing, misuse, damage, loss, and destruction.

These measures include:

• training for relevant staff members to ensure that they are aware of our data protection obligations when handling personal data;
• administrative and technical controls to limit access to personal data to what is necessary (passwords, digital certificates);
• technical security measures, including firewalls, encryption, and anti-virus software;
• physical security measures, such as security badges to restrict access to our business premises.

10.2 Although we take appropriate security measures as soon as we receive your personal data, the transfer of data via the internet (including email) is never completely secure. We do our utmost to protect your personal data, but we cannot guarantee the security of personal data sent to us or sent by us.

We restrict access to your personal data to those who reasonably need it to perform their duties.

11. How long is your personal data stored?

11.1 I am a website visitor. 

11.1.1 Your personal data will not be retained for longer than is necessary for the purposes described above.

11.1.2 As a general rule, personal data obtained via the contact form on our website is retained for a period of 26 months.
 
However, depending on the specific situation and applicable national legislation, we may retain your personal data for longer periods. This will be the case in particular if one of the following periods is longer: 

• as long as necessary for the activity or service concerned;
• the legally required retention period; or
• the limitation period within which legal proceedings may be initiated.

11.2 I am a contact person (contact persons) of a supplier, a customer, a potential customer, or any other person whose personal data is processed in the context of business activities.

11.2.1 Your personal data will not be retained for longer than is necessary for the purposes described above.

11.2.2 As a general rule, files relating to our activities that may contain personal data (e.g., contracts, correspondence, etc.) are retained for a period of 10 years from the end of the contractual relationship. 

11.2.3 Email correspondence is generally stored on our server for 1 year and in backup for 1 year.
  
11.2.4 However, depending on the specific situation and applicable national legislation, we may retain your personal data for longer periods. This will be the case in particular if one of the following periods is longer: 

• as long as necessary for the activity or service concerned;
• the legally required retention period; or
• the limitation period within which legal proceedings may be initiated.

11.3 I am a job applicant (including registered employees)

11.3.1 We will retain your personal data for the period necessary in light of the purposes mentioned above. If the application results in a contractual relationship between the parties, the processing of your personal data will continue on the basis of the privacy agreement that forms part of the contractual relationship entered into. If the application does not result in an employment relationship, your personal data will be retained for one year after the end of the recruitment procedure for the purposes discussed above.

11.3.2. However, depending on the specific situation and the applicable national legislation, we may retain your personal data for longer periods. This will be the case in particular if one of the following periods is longer: 

• as long as necessary for the activity or service concerned;
• the legally required retention period; or
• the limitation period within which legal proceedings can be initiated.

12. Is your personal data used for automated decision-making?

12.1 Automated decisions are decisions about individuals that are based solely on the automated processing of personal data and that have legal effects that significantly affect the individuals concerned.

12.2 As a rule, we do not use personal data for automated decision-making. We therefore do not make decisions about you that are based solely on the automated processing of your personal data.
 

13. How to contact us?

13.1 We hope that this Privacy Statement helps you understand and become more familiar with how we process your data. If you have any questions about this Privacy Statement and this website in general, please contact us by:

• sending an email to Payroll@absoluteyou.be; or
• calling 050 40 40 50; or
• sending a written request to: Privacy Department, Onledebeekstraat 15, 8800 Roeselare.

14. Changes to this Privacy Statement.

14.1 We may amend this Privacy Statement from time to time, within the limits of the applicable data protection regulations. Any changes we make to this Privacy Statement in the future will be posted on this page. To inform you when we last updated the Privacy Statement, we will adjust the revision date at the top of this page with every modification. The amended Privacy Statement will then apply as from that date. Please consult this page regularly to stay informed of any changes and additions.